How monday.com Transformed Olivia Clark Homes:
A Real-World Implementation Success Story

Purchasing Manager Kate Bloomingdale summed it up perfectly:

“Anyone who’s hesitating—I’d make the leap. I can’t imagine my work life without monday.com. It keeps us organized and on track.” This is how a residential construction company went from scattered tools to a fully streamlined, automated operating system—with the help of Workiflow.    

The Challenge: Too Many Tools, Not Enough Clarity

Before adopting monday.com, Olivia Clark Homes used multiple disconnected systems. The team struggled with:

• Outdated project management tools
• Unclear roles and responsibilities
• Difficulty tracking tasks and materials
• No single source of truth for projects
• Missed steps during fast-moving builds

The Solution: A Structured monday.com Implementation

Once monday.com was selected, the Workiflow team partnered with Olivia Clark Homes to design a system that matched the way construction teams actually work.

1. Documenting and Standardizing Workflows

The first step was mapping every workflow inside monday.com—clarifying process steps, owners, timelines, and dependencies. This ensured that:

• No tasks fell through the cracks
• Every role understood their responsibilities
• Processes could scale as new communities launched

2. Testing Real Scenarios in monday.com

Instead of building theory, Workiflow tested real construction workflows:

• Purchasing
• Land deals
• Community development
• Build stages
• Vendor coordination

This hands-on approach helped the team adapt quickly and reduce costly errors.

Expert monday.com Support That Made the Difference

For Kate and the team at Olivia Clark Homes, monday.com was never the issue—it was unlocking its full potential. They had been using it for years, but the platform had outgrown the way they were using it. What they needed was a partner who could translate their ideas into working systems. That’s where Workiflow stepped in. From the very first call, Kate said the experience was different. Danny and Ruan didn’t just ask what wasn’t working—they showed the team how much more was possible. Weekly calls turned into working sessions, where complex processes suddenly became clear and manageable. The Monday boards the team had been wrestling with for years started transforming into clean, efficient workflows. Kate described the experience as “patient, structured, and incredibly helpful.” She and her coworkers began to see the platform in a new light. With thoughtful guidance and hands-on coaching, they became more confident users, able to maintain and expand their system without feeling overwhelmed. It wasn’t just technical expertise—it was having someone who understood construction, understood workflow design, and understood monday.com inside and out. The Master Community Setup Tracker: A Turning Point The moment things really changed was when Workiflow helped Olivia Clark Homes build their Master Community Setup Tracker. Before this, launching a community meant chasing down documents, steps, vendors, and approvals spread across multiple tools and conversations. It worked—but it wasn’t scalable, and it certainly didn’t provide the top-level visibility leadership needed. The new master tracker changed all of that. For the first time, every detail—from land deals to home selections to vendor coordination—lived in one structured, automated place. Tasks flowed naturally from one stage to the next. Status updates happened instantly. Everyone, from leadership to interns, could see exactly where each community stood. And the dashboard… that became the team’s new source of truth. Instead of asking around or checking multiple systems, they could pull up a single view and understand what needed attention, what was on track, and where bottlenecks were forming. It was more than a board—it was a new operating system for how Olivia Clark Homes launches communities.  A True Transformation Today, Olivia Clark Homes operates with the kind of clarity and confidence that only comes from having the right system in place. Task tracking is smoother. Communication is cleaner. And the entire team feels aligned in a way that wasn’t possible before. What started as a search for a tool evolved into a complete operational transformation. Kate still says the same thing to every construction team thinking about making the switch: “Make the leap. It’s truly transformative.” Watch the full testimonial here: https://youtu.be/oc9NnBYCNNg Ready to start transforming the way you work? Schedule a free 30-minute consultation with a monday.com expert today! https://go.workiflow.com/blog-bookademo