When Growth Outpaces Capacity
Every Workiflow transformation starts with a problem worth solving — but this one grew into a partnership that reshaped both a business and a career.
When Global Mobility Partners (GMP) needed to manage rising caseloads without adding staff, Operations Manager Kyle Homstol began searching for a system that could scale their firm’s global mobility workflows.
What he didn’t know was that the very platform he helped refine would go on to change his trajectory.
After implementing Caseflow, co-designed by immigration attorney Nadine Heitz of Heitz Immigration Law and the Workiflow team, Kyle didn’t just witness transformation — he joined it.
Today, Kyle is a Co-Owner of Workiflow, helping other organizations achieve the same growth he once fought for.
“Once I saw what Caseflow could do, there was no going back. It changed how we worked — and how I thought about work.”
The Challenge
Like many fast-scaling service businesses, GMP’s success was outpacing its systems.
Managing international cases meant juggling currencies, deadlines, and compliance — all inside spreadsheets and email threads.
Before Workiflow and monday.com, Kyle faced:
- 5-hour proposal builds requiring manual data entry.
- No unified visibility into workloads or client statuses.
- Delayed invoicing and currency conversion errors.
- Team resistance to yet another “new system.
The Solution: Caseflow — Built for Scale
To solve these issues, Workiflow partnered with Nadine Heitz, who had first envisioned an automation system to help her law firm process immigration cases more efficiently. Together, they refined that idea into Caseflow — a monday.com architecture that blends automation, reporting, and adoption strategy into one scalable solution.
When Kyle implemented Caseflow at GMP, the results were immediate:
- Unified Global Workflow: All case activity was centralized in monday.com. Templates replaced chaos, ensuring consistency across every client file and region.
- Automated Currency Conversion & Invoicing: By integrating QuickBooks and monday.com, invoicing time dropped from hours to minutes — and international conversions became automatic.
- Dashboards that Drive Decisions: Leadership gained real-time visibility into capacity, revenue, and turnaround times — ending the era of static Excel reports.
- Adoption Through Clarity: Because Caseflow was designed by practitioners, it felt intuitive. The learning curve flattened, and adoption rose above 90%.
The Outcome
The results were transformative:
| Metric | Before Caseflow | After Caseflow |
|---|---|---|
| Active Caseload | 100% baseline | 300% capacity (3× increase) |
| Invoicing Time | 5 hours/day | 30 minutes/day |
| Reporting Prep | 1–2 days/month | Live dashboards |
| Manual Admin | Dozens of daily updates | Single automations |
GMP didn’t hire new staff or expand departments — they simply unlocked capacity through automation and structure. “We 3×’d our caseload and practice revenue without burning out our team,” Kyle said. “That’s when I realized this wasn’t just a solution — it was a business model.”
From Vision to Partnership
After seeing Caseflow’s results firsthand, Kyle began collaborating more closely with the Workiflow team — refining workflows, testing new integrations, and training other firms.
His hands-on operational experience brought a new dimension to Workiflow’s consulting approach.
What started as a monday.com implementation became a partnership built on shared belief
“If you fix the system, you free the people.”
Today, Kyle helps clients across industries — from law to logistics — implement Caseflow architectures customized for their growth stage
Download the Full Case Study
Want to see the full transformation in action?
The downloadable case study includes:
- The full automation and dashboard design.
- The invoicing + QuickBooks integration workflow.
- Caseflow’s global operations architecture.
- Kyle’s internal adoption playbook.
The best systems don’t just help you do more work — they help you do better work.
Global Mobility Partners didn’t just triple their caseload; they built the operational foundation for a new era of growth.
And in doing so, they helped build the next chapter of Workiflow itself.
